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TotalRewards Software, Inc.
Safe Harbor Certification
TotalRewards Software, Inc. is strongly committed to protecting the privacy of those who entrust us with their personal information. Our employees, and all those who do business with us, trust and expect that we will protect their personal information in accordance with the promises we make.
TotalRewards Software, Inc. complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. TotalRewards Software, Inc. has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view TotalRewards Software, Inc.’s certification, please visit http://export.gov/safeharbor.
Agency: "Agent" means a third party that processes personal data solely on behalf of and under the instructions of TotalRewards Software, Inc..
Privacy Principles The following privacy principles apply to the collection, use and disclosure of personal data by TotalRewards Software, Inc. in conducting human resources, and customer information management activities.
Notice: TotalRewards Software, Inc. will inform individuals about the purposes for which we collect and use personal data about them, how to contact us, the types of non-agent third parties with whom we may share personal data, and any ways that individuals may limit the use and sharing of such data. This notice will be provided when individuals are first asked to provide personal data or as soon thereafter as is practicable.
Choice: TotalRewards Software, Inc. will offer an individual the opportunity to choose (opt out) whether personal data are (a) shared with a non-agent third party or (b) used for a purpose other than that for which the data were originally collected or subsequently authorized by the individual.
For sensitive personal data, TotalRewards Software, Inc. will give an individual an affirmative or explicit (opt in) choice if the information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual.
Access: TotalRewards Software, Inc. will provide individuals with reasonable access to personal data about them and they may request the correction or amendment of personal data that they demonstrate to be incorrect or incomplete.
Transfers to Agents: TotalRewards Software, Inc. will only transfer personal data to an agent where the agent has provided assurances that the agent provides at least the same level of privacy protection as is required by these privacy principles. Where we have knowledge that an agent is using or sharing personal data in a way that is contrary to these principles, TotalRewards Software, Inc. will take reasonable steps to prevent or stop such processing.
Onward Transfer: TotalRewards Software, Inc. will only transfer personal data to a non-agent third party where consistent with the notice provided to the individuals who are the subject of the data and any consent that those individuals have given.
Information Integrity: TotalRewards Software, Inc. will only use and share personal data about individuals in a way that is consistent with the purposes for which the data were collected or subsequently authorized by those individuals. To the extent necessary for those purposes, TotalRewards Software, Inc. will take reasonable steps to ensure that the data are accurate, complete, and current.
Information Security: TotalRewards Software, Inc. will take reasonable precautions to protect personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction.
Enforcement: TotalRewards Software, Inc. has put in place mechanisms to verify our ongoing adherence to these privacy principles. We encourage individuals covered by this Policy to raise any concerns that they have about the way that we process their personal data by contacting us at the address below, and we will do our best to resolve them. We have also agreed to participate in the dispute resolution program provided by the European Data Protection Authorities Panel.
Dispute Resolution: Any questions or concerns regarding the use or disclosure of personal information should be directed to the TotalRewards Software, Inc. Privacy OfficeR at the address given below. TotalRewards Software, Inc. will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
TotalRewards Software, Inc. has further committed to refer unresolved privacy complaints under the Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by TotalRewards Software, Inc, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
TotalRewards Software, Inc.
Attn: Privacy Officer
2208 Plaza Drive, Suite 120
Rocklin, CA 95765
Phone: 916-632-1000
Fax: 916-632-1004
Email:
Last Updated July 01, 2011
TotalRewards Software, Inc. complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. TotalRewards Software, Inc. has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view TotalRewards Software, Inc.’s certification, please visit http://export.gov/safeharbor.
Scope
This Safe Harbor Privacy Policy sets forth how TotalRewards Software, Inc., Inc. handles personal data transferred from countries in the European Economic Area (EEA) to the United States that are collected or received in managing our workforce and in customer information management activities.Definitions
The following terms are used throughout this document and defined here for clarification.Agency: "Agent" means a third party that processes personal data solely on behalf of and under the instructions of TotalRewards Software, Inc..
Privacy Principles The following privacy principles apply to the collection, use and disclosure of personal data by TotalRewards Software, Inc. in conducting human resources, and customer information management activities.
Notice: TotalRewards Software, Inc. will inform individuals about the purposes for which we collect and use personal data about them, how to contact us, the types of non-agent third parties with whom we may share personal data, and any ways that individuals may limit the use and sharing of such data. This notice will be provided when individuals are first asked to provide personal data or as soon thereafter as is practicable.
Choice: TotalRewards Software, Inc. will offer an individual the opportunity to choose (opt out) whether personal data are (a) shared with a non-agent third party or (b) used for a purpose other than that for which the data were originally collected or subsequently authorized by the individual.
For sensitive personal data, TotalRewards Software, Inc. will give an individual an affirmative or explicit (opt in) choice if the information is to be disclosed to a third party or used for a purpose other than those for which it was originally collected or subsequently authorized by the individual.
Access: TotalRewards Software, Inc. will provide individuals with reasonable access to personal data about them and they may request the correction or amendment of personal data that they demonstrate to be incorrect or incomplete.
Transfers to Agents: TotalRewards Software, Inc. will only transfer personal data to an agent where the agent has provided assurances that the agent provides at least the same level of privacy protection as is required by these privacy principles. Where we have knowledge that an agent is using or sharing personal data in a way that is contrary to these principles, TotalRewards Software, Inc. will take reasonable steps to prevent or stop such processing.
Onward Transfer: TotalRewards Software, Inc. will only transfer personal data to a non-agent third party where consistent with the notice provided to the individuals who are the subject of the data and any consent that those individuals have given.
Information Integrity: TotalRewards Software, Inc. will only use and share personal data about individuals in a way that is consistent with the purposes for which the data were collected or subsequently authorized by those individuals. To the extent necessary for those purposes, TotalRewards Software, Inc. will take reasonable steps to ensure that the data are accurate, complete, and current.
Information Security: TotalRewards Software, Inc. will take reasonable precautions to protect personal data from loss, misuse and unauthorized access, disclosure, alteration and destruction.
Enforcement: TotalRewards Software, Inc. has put in place mechanisms to verify our ongoing adherence to these privacy principles. We encourage individuals covered by this Policy to raise any concerns that they have about the way that we process their personal data by contacting us at the address below, and we will do our best to resolve them. We have also agreed to participate in the dispute resolution program provided by the European Data Protection Authorities Panel.
Dispute Resolution: Any questions or concerns regarding the use or disclosure of personal information should be directed to the TotalRewards Software, Inc. Privacy OfficeR at the address given below. TotalRewards Software, Inc. will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy.
TotalRewards Software, Inc. has further committed to refer unresolved privacy complaints under the Safe Harbor Principles to an independent dispute resolution mechanism, the BBB EU Safe Harbor, operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed by TotalRewards Software, Inc, please visit the BBB EU SAFE HARBOR web site at www.bbb.org/us/safe-harbor-complaints for more information and to file a complaint.
Limitation on Scope of Principles
Adherence by TotalRewards Software, Inc. to these privacy principles may be limited to the extent required to meet a legal, governmental, national security or public interest obligation.Contact Information
Questions, comments or complaints regarding the Company's Safe Harbor Policy or data collection and processing practices can be mailed or e-mailed to:TotalRewards Software, Inc.
Attn: Privacy Officer
2208 Plaza Drive, Suite 120
Rocklin, CA 95765
Phone: 916-632-1000
Fax: 916-632-1004
Email:
Changes to this Policy
This policy may be amended from time to time, consistent with the requirements of the Safe Harbor. When we do, we will also revise the "last updated" date at the bottom of this policy. For material changes to this policy, we will notify individuals by placing a notice on the following Web site: http://www.TotalCompBuilder.com.Last Updated July 01, 2011
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Total Rewards Software, Inc © 2011 | 2208 Plaza Drive, Suite 120, Rocklin CA 95765 (866) 478-6428 |
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